Vietnamese passport and accompanying services

Download the form below, fill it out to get a passport
Email: info@keyapply.com

Hello everyone,

We will guide you how to make a Vietnamese passport. We provide services to customers in the US, Canada and other countries around the world.

To apply for a passport , you need to provide information and copies of the required documents. Then, you send them by email to the company or download them directly on this page. After receiving the documents, we will review and contact you if additional information is needed. Therefore, do not worry about missing or sufficient documents. We will contact you to complete the documents for you. There are only two steps:

Step one:

You need to determine what type of passport you will make?

• If your current passport is still valid, select “Valid Passport”.
• If it is the child's first time making a passport, you also choose " Valid passport/first time child's passport" . However, if it is the child's first time making a passport, you need to provide a Vietnamese birth certificate. If you do not have a Vietnamese birth certificate, you need to provide additional birth certificate documents. We will discuss this in the section on Vietnamese Birth Certificate for Children.
• First passport for people aged 14 years or older, or passport expired 5 years or more.
• Passport expired less than 5 years ago.
• Passport is valid, but lost or damaged and cannot be used.
• The passport was lost long ago, and no information about this lost passport remains.

Then you click on the shopping cart.

Next, are the remaining two items you would choose if:

• Note: if you need to add additional information to your new passport, such as your English name on your Canadian passport, or your new name change, or your old passport number, etc.
• If it is urgent, you choose urgent service.

Then click on cart to add additional services.

The second step is to download the information.

Documents you need to prepare:

1. First, you download the Passport Form . You fill it out and just sign it on your computer. If you need instructions on how to fill out the form, please call the office, we are ready to guide you in detail.
2. Portrait photo: Passport photo must be taken within 6 months, white background, no glasses or hat. You can take it yourself at home with your phone without going to the store, no need to adjust the size, and save it as a separate photo file.
3. Take a photo of one of the documents that prove you are currently abroad. Documents such as: PR, foreign passport, study permit, work permit, tourist visa, etc. If the document is issued by Canada, you can provide a valid or expired document .
4. Email hannah@keyapply.com (CC info@keyapply.com)
   - Application form for passport issuance or renewal according to attached file. (Parents can apply on behalf of the applicant if under 14 years old)
   - Original passport scan
   - Scanned copy of documents proving legal residence in Canada (PR, Canadian Passport, work permit, study permit...)
   - 4x6 digital photo file with white background. (photo can be taken at home, no hat or glasses, clear face on white background)
5. You send to KeyApply office or Vietnamese Embassy: Original passport
   
   If you send to the Embassy, ​​you need to keep tracking :
   From: Your Name
   Your address
   (KeyApply, order number xxxxx)
   To: Embassy of Vietnam
   55 Mackay Street, Ottawa, ON K1M 2B2
   You can take a photo of the envelope, KeyApply will track and return your old and new passports to you upon completion.

If you lose your passport, you will need to add:

• Report the loss to your local police station and ask for a police report number.
• Vietnamese ID card or citizen identification card (if any).
  

If the passport is issued for the first time to a person aged 14 or over, or if the passport has been lost for a long time, you will need to add:

• Proof of identity (please call the company for instructions). This case may take longer than usual to return your passport.
• Birth certificate, or ID card, or Vietnamese citizen identification card (if any).
• Additional documents for verification may be required if needed.

Once you have prepared the above documents, you can upload them to this page, or email them to the company, whichever is more convenient for you.

Finally, go to your shopping cart and pay for the service. If you choose to have your new passport sent to your home, you will see the system automatically calculate the postage or delivery service of your choice.

You can refer to the FAQ section at the bottom of the page for more information . If you cannot find your question, please call or email the company for answers.

Thank you for following and hope this information will be useful to you when applying for a Vietnamese passport online.

Please note: All KeyApply employees use only "keyapply.com" emails. Any other emails are not company employees.

FAQ

Are the fees in CAD or USD? Does the fee include all embassy fees?

Fees will be charged in CAD and do not include taxes and shipping. Taxes will depend on the customer's location and will be automatically calculated at checkout. Shipping will also be calculated based on the customer's location. There are no additional charges.

Can I use this invoice for tax purposes?

All KeyApply service fees are tax deductible.

Can I keep my old passport?

You can keep your old passport, but once the new passport is issued, the old passport will no longer be valid. If you want to continue using the visa in your old passport, you can still use both passports in parallel. In addition, if you want, you can request the procedure to add the old passport number to the new passport.

If I do not cut the corners or punch holes in my old passport, can I still apply for a new passport?

In order to issue a new passport, the old passport must be invalidated by cutting off the corners or punching holes. Even if you send your old passport to the Embassy to renew it, the old passport will be punched before it is returned to you.

Is there a change in passport number when re-issuing?

When you reissue a passport, the passport number will change and be replaced by a new number. The old passport and its old passport number will no longer be valid. If your old passport still has valid visas from other countries, you can still use both passports until the visas expire.

Can I get a Vietnamese passport with an electronic chip?

Vietnamese passports issued abroad do not have electronic chips. Vietnamese passports only have chips when issued in Vietnam.

 When renewing a new passport because the old passport has expired, are previous legal documents using the old passport number still valid?

Once you receive your new passport, the passport number on your legal documents will also need to be updated to reflect your new passport number. Make sure you notify the relevant authorities and organizations of your passport number change to ensure the validity and accuracy of your legal documents.

How long is a passport valid for?

The validity of a passport is 10 years, however, passports with children's photos and separate passports for children under 14 years old are only valid for 05 years from the date of issue or from the date the child's photo is attached.

Does the passport have an identity card or citizen identification number?

Passports issued at the Vietnamese Embassy in Canada do not include an identity card or citizen identification number, but this does not affect the validity of the passport.

My Canadian residency documents have expired, can I apply for a Vietnamese passport?

Yes, you can still apply for a Vietnamese passport even if your Canadian residency documents expire.

Do I need to sign my passport?

The passport holder must sign the passport and is responsible for keeping his/her passport. For passports of children under 14 years old, the signature section can be left blank, parents cannot sign on behalf of the child.

I changed my name in Canada, will the new name be recorded in my Vietnamese passport?

The name on a Vietnamese passport can only be written according to the Vietnamese birth certificate or old Vietnamese passport. The Canadian name change certificate cannot change the name on a Vietnamese passport. If you want to show your new name on your Vietnamese passport, you can order an additional annotation service. Your new name will be written in the annotation.

How long does it take to get results?

The time it takes to receive your results depends on your case. If your passport is still valid, it usually takes about 2 weeks to receive your results (not including shipping time if you do not request a personal pickup). If you need it more quickly, there is an urgent service within 24-48 hours.

However, if the passport is expired, lost or is a first-time passport for an adult, the time to receive the results will be longer. Please contact KeyApply for detailed advice for your case.

If I don't come to pick it up in person, how much will it cost to have the documents sent home?

Upon check-out, the system will automatically calculate the shipping fee back home according to the rates of Canada Post or other shipping companies.