The birth of Vietnam

IMPORTANT NOTES

• KeyApply only provides connection and procedural assistance with the Embassy of Vietnam in Canada or the Consulate General of Vietnam in Vancouver. All forms and processes are subject to the regulations of the Vietnamese authorities.
• KeyApply will not fulfill personal requests if the content contradicts the regulations of the consular agency.
• Documents already certified by the Embassy or Consulate General but which encounter issues when used in Vietnam (e.g., needing corrections, not being accepted due to local administrative procedures, etc.) are not the responsibility of KeyApply.
• All requests (if any) must be sent via email in advance. Without a prior request, completed documents will not be modified, and no refund will be provided.
• Document shipping depends entirely on the shipping carrier. In case of issues (strikes, delays, loss, incorrect delivery, etc.), you must cooperate to resolve them. Issues occurring during shipping will be subject to the policy and decisions of the shipping carrier.
• KeyApply does not provide legal advice regarding the content of Vietnamese documents; please contact the relevant authorities in Vietnam directly for explanations or verification of document contents.

Procedure Steps

Applications for a Vietnamese birth certificate for children can be done entirely online. You may call for further clarification: 647 805 1500

The Embassy announced on January 25, 2024, that an original Vietnamese birth certificate is only issued a few days after the baby's birth. If you have already registered for a Canadian birth certificate, the Embassy can only issue a Vietnamese birth certificate extract, not the original document. If you intend to withhold information to obtain the original Vietnamese birth certificate, be aware that if discovered, the birth certificate will be revoked.

A "birth certificate extract" (trích lục khai sinh) is an exact copy of the information contained in the original birth certificate. It contains all key information such as name, date of birth, place of birth, and parents' information, but it is not the original document; it is a reproduction. A birth certificate extract is commonly used in situations where the use of the original birth certificate is not strictly necessary or when the original cannot be accessed. This extract is considered official legal proof of a person's birth event and is accepted in many administrative and legal situations.

Regarding the issuance of the Personal Identification Number:

• Currently, as the electronic civil status software is not yet used abroad, Embassies cannot connect to the domestic civil status database. Therefore, providing a Personal Identification Number for children registered for birth at Vietnamese Embassies abroad is not yet possible. The Embassy will notify you when it becomes possible to provide the Identification Number.

For documents, please send scans/straight-angle photos via email to info@keyapply.com

• Birth registration form (Download birth registration form), or birth certificate extract form (Download birth certificate extract form)
• Digital portrait photo, white background, no hat (can be taken at home, no need to go to a photo studio)
• Birth certificate/proof of birth (for children born within the last few days). If you have a hospital proof of birth, the Embassy will issue an original Birth Certificate. The original is a high-quality color document.
  The proof of birth is the document sent home by the hospital; only the sheet containing the hospital and baby's information is needed.
  Alternatively, you can use the tag attached to the baby's crib like this sample:
  
  
  If you do not have all of the above documents, the Embassy will issue a Birth Certificate Extract. While the legal value is the same, the extract is just a plain printed sheet and is not as attractive. You will not be able to apply for a birth certificate later if you have already accepted the proof of birth.
• Father's Vietnamese passport
• Mother's Vietnamese passport
• Parents' marriage certificate (if available). If there is no marriage certificate but you want the father's name on the birth certificate, you must also complete a father recognition document.
• If one parent does not hold Vietnamese citizenship, include a written agreement on the child's citizenship choice (DOWNLOAD citizenship agreement) + the Canadian passport of that parent